Digital Photographs….How To Organise All Of Those Holiday Shots

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Digital photographs enable us to take a huge number of high quality shots.

Just a short three day break can generate hundreds of photos.

It’s only when you get home that you are confronted with the massive task of sorting them out.

Just a short three day break can generate hundreds of photos. It’s only when you get home that you are confronted with the massive task of sorting them out.

Ideally, before you start downloading your photos, you should have a system in place to store them in a logical way, thus enabling you to retrieve them at the drop of a hat. So here are my suggestions for storing your valuable photographs.

Step One.

Put all of your digital photographs in one place.

In my early days of digital photography I made the big mistake of storing photos all over the place…..on my desktop, on my ‘phone, in the cloud, on my laptop. What a nightmare! It took weeks to sort out. This hard lesson taught me to keep all of my images on a single central ‘hub’. The obvious place for this hub is the hard drive of your computer. In the long run this method will eventually slow down your computer and finally you will run out of space.

One answer to this problem is to purchase an external 2Terabyte hard drive from day one, which will hold around 300,000 photos. It may be a little expensive, but you will spare yourself a lot of anguish in the long run. The hard drive can be left connected to your computer, so you will have access to your photos whenever you wish.

Step Two.

Put your digital photographs into folders.

Having decided upon a single place to store your digital photographs, you must now place them in folders, so that you can retrieve them easily. The best way to do this is label each folder with the date of the current year. Within this folder you create a sub-folder for each month. Within the sub-folder you have a subsidiary folder describing the place where the photo was taken.

For example, 2017—>March—-> Blue John Caverns .

Describe the subsidiary folder as succinctly as possible with a title you will recognise in future.

Step Three. Keep up with your logging and back up

You should make a habit of uploading your digital photographs at least once a month, or, ideally as soon as you have taken them. It is almost inevitable that your hard drive will crash one day, which would be absolutely devastating, unless you had backed them up with a second copy. There are several ways to do this. You could buy a second hard drive and transfer them manually. Time Machine do this automatically if you have a Mac. Online storage is an alternative way using SmugMug, Google Photocloud, Amazon Drive and Dropbox. All of this sounds a lot of work, but it only takes a couple of hours a month…’s worth it for peace of mind.

Whilst we are talking about digital photographs, here are one or two suggestions. Have you ever considered creating a photo book of your holiday snaps or editing them as an album to give away as presents. Shutterfly is a great site for producing albums….the quality is excellent. If you want to enhance your photos it is worth investing in Corel’s PaintShop Pro software.


Here is a company who will digitise all of your old photographs 

Have fun with your photography!

PS We would be most grateful if you left a comment or shared this post. Many thanks. Val and Ian